手册

I. POLICY AND GENERAL STATEMENT

Employees may receive reimbursement和/or time off for job-related training and education. Such expenditures or privileges are at the discretion of thePresident并且只能满足当前或预期的大学需求。总统可以将学费偿还付款授权委托给部门负责人。

ii。定义

Training:指令,teaching or other education received by a University employee that is directly related to the employee’s job and is designed to enhance the ability of the employee to perform his or her job. It could include a course of study at a public or private institution of higher education ornontraditional training such as online courses or courses not credited towards a degree. It does not include training required either by state or federal law or that is determined necessary by the University and offered to all employees performing similar jobs.

III. PROCEDURE

A.员工资格

有资格获得学费补偿和/or approved time off during regular work hours, the employee must be a full-time (100%)regular已经完成试用期并保持良好信誉的员工。良好的信誉意味着员工的最新绩效评估令人满意（达到期望or higher) and no disciplinary actions greater than written warnings have occurred since the last evaluation.

员工的参与必须得到部门负责人的批准，并且员工的主管必须验证员工的参与不会破坏雇用部门的运作。主管还必须验证该部门是否有足够的资金来支付预期的偿还费用，并且培训与大学的需求保持一致。这些written批准和验证（学费援助计划参与协议和Job-Related Training and Education Employee Request Form) must beobtainedprior to the employee beginning the course work.

The employee must sign a formal学费援助计划参与协议，在此期间，员工同意在大学任职至少整整一个月中，每学期的学费援助偿还，从员工完成课程工作的月份后的一个月开始。员工还同意偿还大学的所有费用，如果雇用在该期间结束之前终止了该雇员的费用。An employee who fails to complete course work, and who was awarded time off to do so, may be required to reimburse the University for all costs associated with the training period, including any amounts of the employee’s salary not accounted for as paid vacation or compensatory leave.

员工必须在任何本科课程工作中获得C或更好的C级，并且在任何研究生课程工作中的B等级B等级，以便有资格报销允许费用。当通过/失败分级生效时，员工必须通过以保留资格。

An employee who fails to complete course work with acceptable grades after using privileges extended by the University may forfeit all such privileges in the future.

B.要求报销和/或休息时间

Employees requesting reimbursement和/or time off must complete theJob-Related Training and Education Employee Request Form和the学费援助计划参与协议和secure the written consent of their department head and the individual with signature authority over the account to be charged prior to enrollment. Faculty members must secure the approval of their department chair and dean prior to enrollment.

该部门负责遵守本政策，必须确保准确填写请求表和计划参与协议。这两个批准的文件将由部门维护。

C.允许的基金来源

State, designated, revolving and auxiliary funds may be used to reimburse job-related training and educational costs. The department must verify the allowability of these expenditures from all federal and private contracts and grants (including gift and endowment funds and state and local agency contracts) with the Post Award Finance Office prior to the approval of the employee's request. It is the responsibility of the department to monitor compliance with the terms of this policy and to maintain records of employeeeducational reimbursements。

D.应税收入

学费和费用的每个日历年最多可偿还5,250美元，目前被认为是不可纳税的收入。这笔款项可能会根据联邦政策和法规进行变化。教育补偿超过5,250美元，将按照应税工资进行处理。Reimbursement Guide。The employee’s department is responsible for tracking an employee’s total tuition reimbursement per calendar year.

E.允许的费用和特权

1. Allowable Expenses:Allowable expenses for the training of employees include tuition and required educational fees，包括非传统培训，例如在线课程或未归功于学位的课程。对于寻求报销公共或私人高等教育机构提供的培训或教育的员工，大学只会在认可的高等教育机构中成功完成计划课程的费用。The cost of a course taken to prepare for a certifying examination (such as a CPA exam), and the cost of the certifying examination itself, are both considered to be allowable expenses. Reimbursement is limited to a rate not to exceed that charged by a state University in the Houston metropolitan area. Further detail can be found in theReimbursement Guide。Tuition initially paid by a scholarship, grant or other third party is not reimbursable. Executive degree programs, such as an EMBA, will only be reimbursed at a level equivalent to the standard degree program, i.e., MBA.

Non-reimbursable expenses include parking costs, late fees or financing fees, travel expenses or incidental items required by the instructor.

2. Time Off:部门可能会提供休息时间（不超过每学期一门课程以及分配的旅行时间所需的时间）。允许员工在工作时间内每学期上一门课程，但如果他们可以安排承担自己的就业责任，而不会中断运营或向大学支付额外费用。每个课程的旅行时间均得到以下授权：在大学校园进行课程工作的每隔一半小时，而每上课时间为一小时，用于其他地方进行的课程工作。此操作需要与可报销费用相同的批准，并将使用相同的表格和记录保存程序。

F.处理补偿或授予特权

员工将支付与自己的资金工作相关的所有费用，学费和其他费用，并保留所有原始费用描述和允许支出的收据。

授予休假时间的员工是将其成绩通知其部门，并在上课后的60天内成功完成课程工作证明。

Employees requesting reimbursement must submit within 60 days after the last day of class, the original of the grades and tuition statement to the department. Departments must follow the procedures outlined in theReimbursement Guideto process reimbursement requests. The department is responsible for verifying successful course completion and allowable expenses. The department must retain copies of all records.

Employees who fail to notify their departments on completion of a course for which they have requested reimbursement may forfeit all educational privileges extended by the University.

iv。联系人

• • Expense Reimbursement Team
  • 713-500-4958
  • Travel@uth.tmc.edu
  • https://inside.uth.edu/finance/expense-reimbursement/contact-us.htm
• • Human Resources (Job Related Training and Request Form)
  • 713-500-3130
  • //www.tjghsg.com/hr/contact.htm

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