Handbook of Operating Procedures

I. POLICY AND GENERAL STATEMENT

休斯敦的德克萨斯大学健康科学中心（“大学”）寻求并获得私营部门的贡献，目的是建立捐赠基金以实现其使命和目标。捐赠是指捐赠教师职位（主席和教授职位），奖学金，奖学金和其他教育活动。

大学通过每年向捐助者报告其捐赠收入分配的使用，努力维护最高责任。

II. DEFINITIONS

True endowments:Funds for which donors have stipulated, under the terms of the creating gift agreement, that the principal of the fund is not currently expendable. It is to remain in perpetuity and invested for the purpose of producing present and future income.

Quasi-endowments:Funds established with institutional funds or unrestricted gifts that function as endowments as a result of a determination by the Board of Regents of The University of Texas System ("Board of Regents") that these funds are to be retained and invested. They differ from true endowments in that the Board of Regents, or designee, can, at its exclusive discretion, return these funds to current funds.

赋予期限：捐赠者规定的资金规定，本金可以在陈述期间或发生某个事件发生后花费。

iii。程序

A.建立捐赠

为了建立捐赠，开发办公室（“ OD”）与捐助者合作，定义目的和条款，并准备一份礼物协议以记录这些条款。OD请求根据UT System Administration Policy 138 Gift Acceptance Procedures。The endowment cannot be announced publicly until accepted in accordance with the procedures in UT System Administration Policy 138. OD provides the holder of an endowed academic position ("holder") or the principal investigator ("PI") of an endowed fund with a copy of the applicable gift agreement. The endowment's stated purpose and terms will determine whether it is considered a true endowment, term endowment or a quasi-endowment.

捐赠基金的资金可能会以现金或同等价值或承诺而直接发生。捐赠可以通过收到至少20％的最终承诺来启动。除非在极少数情况下，剩余承诺的支付可能不会延长五年以上。OD收到的捐赠资金将转移到UT系统以进行投资。

Income distributions from endowments are deposited into local endowment accounts on a quarterly basis.

1.既定的捐赠

与对大学的所有慈善捐款一样，收到旨在扩大已建立捐赠的礼物后，必须将礼物和相关信件转发给OD（HOOP 203 Gifts: Solicitation, Acceptance, Processing, Acknowledgement and Stewardship和instructions for gift deposits）。

2. Managing an Endowment

Endowment distributions cannot be used to establish or create, in whole or in part, another endowment, except in accordance with UT System Administration Policy 138 Gift Acceptance Procedures.

Endowment distributions are an important source of funding and should be expended on an annual basis. Endowments will be monitored for amount and appropriateness of expenditures. Funds should be allowed to accumulate only if they are being saved for a specific purpose.

除了审查支出要求外，OD的礼物保证官员还定期审查所有捐赠，以确保符合捐赠和UT系统和大学政策的目的。礼物保证官员对各种要素进行监视，例如支出的适当性，过多的资金积累以及职位是否空置，如果是空缺，则需要多长时间。当存在合规性问题时，将通知PI或持有人，并需要及时解决。

3. Employee Training

Each employee involved in managing or expending endowed funds must complete certain required training every two years. If such training is not completed in a timely fashion, access to endowed funds may be suspended until the training is completed.

所有新任命的PIS和持有人将与礼物保证官会面进行初步培训。在完成此初始培训之前，将不提供获得捐赠资金的机会。PI或持有人的责任是在拥有新的财务管理员管理资金的新财务管理员时通知礼物保证官。

B. ENDOWED POSITIONS

1. Appointments to an Endowed Position

The university considers the process of naming incumbents to endowed positions a high institutional priority. The members of the faculty who are named to such positions represent the highest academic, research and service standards of the university.

Faculty who are considered for endowed chairs, professorships or faculty fellowships must have a record of exemplary performance in those areas of activity that are vital to the academic environment and mission of the university and must meet the donor's criteria for the chair, professorship or fellowship consistent with theRules and Regulationsof the Board of Regents. The President may establish additional criteria for a particular position so long as the criteria remain consistent with the donor's intent and the Rules and Regulations of the Board of Regents.

Appointments to endowed positions can be for terms of up to five years. The pertinent school's Appointments, Promotion and Tenure Committee must review all initial appointments to endowed positions and make a recommendation to the dean. The dean will review this recommendation and, if approved, forward it to the Office of Faculty Affairs and Development ("OFAD") for final review and approval on behalf of the Executive Vice President & Chief Academic Office ( "EVP/CAO"). Appointment decisions for those endowed positions not assigned to a school are made by the President.

Appointment to an endowed position is separate from appointment to the faculty. A decision to award tenure to a current or prospective holder of an endowed position affects only the regular faculty appointment; it does not imply a commitment for continuance in the endowed position.

必须放弃持有人离开大学，退休，假设不到全职任命，或者从链接的学术管理员职位上辞职（例如部门主席）的捐赠头衔。相关院长，EVP/CAO，OFAD，OD和总统的同意，可以考虑例外。院长必须告知OD，当持有人放弃或没有资格担任捐赠职位时，该副本将向EVP/CAO和OFAD发送副本。

OD is responsible for guiding this process at the behest of the President and will maintain records of all endowed chairs/professorships/faculty fellowships, including the purpose and any qualifications and restrictions designated by the donor and a list of the incumbents. OD will be responsible for ensuring compliance with the university’s policies on all such appointments.

有关选择和初步任命捐赠持有人的详细程序网站执行副总裁兼首席学术官办公室。

2. Reporting Responsibilities

作为继续任命的条件，所有捐赠教授职位/主席/教师奖学金的持有人都将向OD提交年度报告。该报告将包括两个部分：1）简要介绍了前一个财政年度如何使用与该职位相关的资金，以及（2）上一年中与持有人或意图有关的活动/成就的报告捐赠。

If an endowed academic position is vacant, the dean or his/her designee should submit a summary of recruitment efforts and plans for filling the vacancy, which will be shared with the donor. For endowed scholarships, lecture series, etc., the PI must provide details of how the money was spent, e.g., the name of the scholarship recipient and brief biographical information.

这些报告应在每年12月1日之前到期。每年秋天，EVP/CAO都会要求将叙述和其他捐赠信息提交给OD的礼物保证官。

The Gift Assurance Officer coordinates the completion of annual reports to endowment donors, including a letter from the Vice President for Development and Public Affairs, an endowment financial report, the narrative on the use of the endowed funds and the scholarly achievements of the holder, if applicable.

3. Reviews of Endowed Position Holders

The Associate Vice President of Faculty Affairs and Development will conduct reviews of holders of endowed positions at least every five years and will provide the dean of each school with recommendations for the continued appointment of individuals holding endowed positions.

These reviews will include, at a minimum, whether the holders continue to meet the criteria for holding the endowment, the scholarly activities of the holder, the holder’s management of the endowment funds, and a review of the annual reports provided by the holder. Following the review by OFAD and the approval or recommendations of the dean, OFAD will forward its recommendation to the President, who will make the final decision as to whether the holder is to continue for an additional term of up to five years, continue for a shorter term prior to an additional review, or be replaced by another holder. The President will notify the EVP/CAO, OFAD, OD, and the dean of the final decision. For deans holding endowed positions, the review will be conducted by the university’s Appointments, Promotion and Tenure Committee.

如果要命名新的持有人，院长将根据有关的准则向总统提出建议网站of the EVP/CAO. The President will make the final decision and will notify the dean, the EVP/CAO, OFAD, and OD.

4. Managing an Endowed Position

持有人负责托付给他或她的每个捐赠基金的捐赠分配的管理和支出。

Holders are responsible for using endowment distributions for the purpose(s) intended by the donor(s), according to the document(s) associated with the establishment of the endowment(s) and in accordance with applicable UT System and university policies and procedures.

养老分布将预算和使用by PIs or holders to carry out the university's mission of education, research, clinical practice and service in accordance with the donor's wishes and all applicable university policies and procedures.

The holder is required to provide an explanation and a plan to expend the accumulation when the accumulation is greater than or equal to two years of endowment distributions. The plan to expend the accumulation is subject to approval by the OD. When it is impossible or impractical to use an endowment's distribution accumulations, an exception may be granted by OD, upon request of the holder.

Subject to conditions or restrictions required by the donor(s) and consistent with the摄政委员会规则60202，第5和6节，，，，多达50％distributions from the endowment may be used for theendChair/professorshipholder的赔偿（包括基地薪水，增强and补充s）andassociatedbenefits，其中最多可用于25％base薪水，增强andassociatedbenefits(i.e. iftotal distributions are $1000,up to$500 may be used for the holder’s compensation和相关的好处，，，，of whichup to250美元可用于base薪水，增强andassociatedbenefits)。Each school will establish and maintain policies and procedures for implementing these如果选择的话，总薪酬规定。Distributions mayalsobe usedforother professional support of the holder。

签名权力支出占endowments will be given only to the PI or holder.OD将在付款前审查并批准支出。The dean or designee of the respective school will have signature authority for unfilled academic positions for recruiting purposes only, in accordance with guidelines of the Board of Regents.

不遵守捐赠政策，程序和准则可能会导致持有人获得捐赠资金或雇员作为捐赠者持有人的地位的损失。

IV. CONTACTS

• • Office of Development
  • 713-500-3204
  • //www.tjghsg.com/development/index.htm
• • 教职员工与发展办公室
  • 713-500-3062
  • //www.tjghsg.com/academics/faculty

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