由COVID-19隔离的表格和会议的特殊说明

• Completing and submitting defense and graduation paperwork

  可以找到信息here。

• 填写并提交其他学术表格

  可以找到信息here。

• 使用Webex的一般指南

  熟悉Webex：
  
  GSBS website info
  
  Short video on WebEx
  
  通过访问您的机构网站来创建帐户：
  
  Uthealth
  
  MDACC
  
  使用Chrome或Firefox，登录并遵循屏幕上的提示。提示时允许Webex使用网络摄像头和麦克风。可能会要求您安装一个小型WebEx应用程序。
  
  自定义您的个人资料– upload your photo.
  
  通过与了解Webex的人会面来练习。The following GSBS staff will be happy to practice with you – just write to one of them to set up a time to practice:
  
  

  Carolyn Agurcia-Parker

  伊丽莎白·林德海姆（Elisabeth Lindheim）
  
  Amanda Williamson
  
  Karen Weinberg
  
  
  
  

• 通过Webex举行咨询委员会会议的说明

  通过Webex参加咨询委员会会议的提示
  
  如果您远程工作，请确保您具有稳定的高速互联网连接。
  
  静音您的麦克风和视频，直到您需要说话以减轻其他参与者的注意力。
  
  学生应在会议之前为所有委员会成员和学生列出联系信息（名称，电子邮件地址和电话号码）。如果参与者不参加会议，请在会议当天保持方便（可能需要提醒）。
  
  所有参与者，尤其是学生和顾问，都应该使用Webex感到自在。会议之前，彼此练习（或上面列出的GSBS工作人员之一）。
  
  Ideally, all participants should have a brief online meeting before the actual meeting to ensure that connections can be made, speakers can be heard, and the PowerPoint can be shared.
  
  无法访问计算机的个人可以通过拨打免费电话号码并输入与会议邀请函相关的代码来选择参加（此信息将包含在会议日历邀请函中）。Slides should be sent to them beforehand so that they can follow along during the meeting.
  
  会议格式
  
  Once the date and time are set for the meeting, the student’s Advisor (or another committee member who may be more familiar with WebEx) will schedule the meeting from the WebEx website and invite participants. The Advisor (or experienced committee member) will “host” the committee meeting.
  
  To maximize safety, no participants in the meeting should be in the same room.
  
  At the start of the meeting, the host should remind all participants to mute their mics and videos to lessen distractions when they are not speaking (this is important!).
  
  When it is time for the student to present, WebEx allows the student to easily share the slide presentation. Important: To be heard clearly, the student must present the slides while sitting in front of the computer, not while standing next to a live slide presentation that is some distance from the computer. It is best to share all slides with attendees through the WebEx app.
  
  如果委员会要求他们这样做，那么学生应该有一个可以在上面绘制或写东西的表面，就像他们在现场会议上经常这样做一样。The best advice is to set up in a conference room with the whiteboard at the student's back in case they need to use it. Alternatively, the student could bring a large pad of blank paper to write on and hold up to the camera.
  
  对于学生通常会离开房间的会议部分（例如，在会议结束时），学生将退出会议。当委员会准备好让学生重新加入会议时，顾问将发短信给学生。
  
  会议的表格
  
  Please follow the steps below:
  
  会议结束后，顾问将总结委员会的建议，并完成咨询委员会报告报告的评估部分。学生将填写报告表的B部分。
  
  The student will email the completed pre- and post-committee meeting forms togsbs.reports@uth.tmc.edu并复制委员会的所有成员（包括任何未参加的成员）。在电子邮件中，学生将要求每个委员会成员通过发送答复的电子邮件来确认与报告的协议，称“确定”或“我批准”。
  
  问题？联系研究生教育高级副院长。
  

• 通过Webex举行候选考试的说明

  通过Webex举行候选考试的提示
  
  如果您远程工作，请确保您具有稳定的高速互联网连接。
  
  静音您的麦克风和视频，直到您需要说话以减轻其他参与者的注意力。
  
  在考试之前，学生应列出参与者的联系信息（名称，电子邮件地址和电话号码），包括学生，并与委员会的所有成员分享。如果参与者不参加会议（可能需要提醒），请在考试当天保持方便。
  
  所有参与者，尤其是学生和审查委员会主席，应该使用Webex感到自在。会议之前，彼此练习（或上面列出的GSBS工作人员之一）。
  
  Ideally, all participants should have a brief online meeting before the actual exam to ensure that connections can be made, speakers can be heard, and the PowerPoint can be shared.
  
  无法访问计算机的个人可以通过拨打免费电话号码并输入与会议邀请函相关的代码来选择参加（此信息将包含在会议日历邀请函中）。幻灯片应事先发送给他们，以便他们可以在会议期间跟随。
  
  会议格式
  
  一旦设定了考试的日期和时间，学生考试委员会主席（或其他可能更熟悉WebEx的委员会成员）将安排WebEX网站的会议并邀请参与者。主席（或经验丰富的委员会成员）将“主持”考试。学生还可以完成安排会议的工作（这使学生成为主持人），然后更改主席的主持人角色。为此，只需右键单击参与者列表中的椅子的名称，请选择“更改角色”，然后更改为“主机”。会议期间可以切换角色。
  
  To maximize safety, no participants in the meeting should be in the same room.
  
  在会议开始时，主持人应该提醒参与者，当他们不说话时，他们需要静音麦克风和视频以减轻干扰（这很重要！）。
  
  When it is time for the student to present, WebEx allows the student to easily share the slide presentation. Important: To be heard clearly, the student must present the slides while sitting in front of the computer, not while standing next to a live slide presentation that is some distance from the computer. It is best to share all slides with attendees through the WebEx app.
  
  At a candidacy exam, it is very common for the committee to ask the student to write or draw something on the board to answer a question. The best and easiest way to do this would be to set up the computer in a conference room with a whiteboard behind the student. Alternatively, the student could use a large drawing pad and hold it up to the camera. It is also possible to draw with the mouse on a blank slide using the annotate function that appears in PowerPoint when sharing.
  
  At the end of the private portion of the exam when the student would normally be asked to leave the room, the student will exit the meeting. When the committee is ready for the student to rejoin the meeting, the Examining Committee chair will text the student.
  
  结果表格
  
  Please follow the steps below:
  
  Before the exam, the student will type the preliminary required information into the fillable-PDF results and evaluation forms and send the forms to the Chair.
  
  考试结束后，椅子将完成，然后通过电子邮件将结果和评估表发送给gsbs.reports@uth.tmc.eduand copy all members of the Examining Committee and the student. In the email, each committee member will be asked to confirm their agreement with the candiacy exam result by sending a reply-all email stating "OK" or "I approve".

  
  问题？联系研究生教育高级副院长。

• 通过Webex持有论文辩护的说明

  Tips for Attending a Thesis Defense via WebEx [see more tips at bottom of page]
  
  如果您远程工作，请确保您具有稳定的高速互联网连接
  
  静音您的麦克风和视频，直到您需要说话以减轻其他参与者的注意力
  
  The student should make a list of the participants' contact information (names, email addresses and phone numbers) including their own, and share it with all committee members prior to the meeting. Have it handy on the day of the defense in case participants do not join the meeting (a reminder may be needed).
  
  所有参与者，尤其是学生和顾问，都应该使用Webex感到自在。会议之前，彼此练习（或上面列出的GSBS工作人员之一）。
  
  Ideally, all participants should have a brief online meeting before the actual meeting to ensure that connections can be made, speakers can be heard, and the PowerPoint can be shared.
  
  Individuals who do not have access to a computer may choose to attend by calling the toll-free number and entering the code associated with the meeting invitation (the info will be included in the meeting calendar invitation). Slides should be sent to them beforehand so that they can follow along during the meeting.
  
  国防格式
  
  一旦为辩护设定了日期和时间，学生的顾问（或可能更熟悉WebEx的另一个委员会成员）将安排来自Webex网站的会议并邀请参与者。顾问（或经验丰富的委员会成员）将“主持”辩护。学生还可以完成安排会议的工作（这使学生成为主持人），然后更改主持人的顾问的角色。为此，右键单击参与者列表中顾问的名称，选择“更改角色”，然后更改为“主机”。会议期间可以切换角色。
  
  这里is some info on making your WebEx meeting more secure.
  
  To maximize safety, no participants in the meeting should be in the same room.
  
  Students may invite colleagues, friends and family to attend the seminar portion of their defense by sending them a link to the meeting. The same link should be sent to乔伊·拉德莫拉（Joy Lademora）至少在防御前10天，因此可以将其发布到GSBS ESTESTER中。
  
  在会议开始时，主持人应该提醒参与者，当他们不说话时，他们需要静音麦克风和视频以减轻干扰（这很重要！）。
  
  When it is time for the student to present, WebEx allows the student to easily share the slide presentation. Important: To be heard clearly, the student must present the slides while sitting in front of the computer, not while standing next to a live slide presentation that is some distance from the computer. It is best to share all slides with attendees through the WebEx app.
  
  对于辩方的私人，仅委员会和委员会的部分，顾问将要求任何外部参与者退出会议（否则为学生和咨询委员会开设新会议）。
  
  如果委员会要求他们这样做，那么学生应该有一个可以在上面绘制或写东西的表面，就像他们在现场会议上经常这样做一样。最好的建议是在学生背上有白板的会议室设置，以防其需要。另外，学生可能会有一块大垫子来写作并握住相机。
  
  At the end of the private portion of the defense when the student would usually be asked to leave the room, the student will exit the meeting. When the committee is ready for the student to rejoin the meeting, the Advisor will text the student.
  
  它有助于
  
  The GSBS IT support (Michael Valladolid and Michael Orlando) have volunteered to join the student's WebEx defense about 10-15 minutes before it begins to make sure that all is well. They’ll stick around for about 5-10 minutes once the defense starts to make sure that things are going smoothly. You may also text them during the defense if something happens and you need urgent assistance (Natalie Sirisaengtaksin will be happy to share their cell phone numbers with you beforehand).
  
  If students want an IT staff to be there for them, when they set up their defense (meeting) in WebEx, they should include said staff as a participant by sending an email invitation toGSBS.support@uth.tmc.edu。

  
  辩护形式
  
  Before the defense, the student will type the preliminary required information into the fillable-PDF results and evaluation forms and send them to the Advisor. The required forms may be found on our表格页。
  
  在辩护中，顾问将填写结果和评估表。
  
  辩护后，顾问将向结果和评估表发送电子邮件至gsbs.reports@uth.tmc.edu并复制参加辩方的所有委员会成员（包括替代人，如果需要的话）和学生。在电子邮件中，将要求每个委员会成员通过发送答复的电子邮件来确认他们对辩护结果的协议，称“确定”或“我批准”。
  
  
  问题？联系Senior Associate Dean of Graduate Education或我们的项目经理在学术事务。
  

  Tips from a student who previously defended using WebEx:

  • 与您的PI协调会议的主持人。如果需要，请帮助他/她熟悉在线平台。
  • Send reminder emails with bullet points of instructions to all committee members prior to the meeting.
  • Set up two WebEx meetings: one for “PUBLIC”, the other for “PRIVATE” session.
  • Practice sharing your slides on WebEx. If you share your slides in “Presentation mode”, you are not able to see your “notes” on your PPT.
  • 只是为突然的家庭互联网停电做准备，在手机上设置“热点”。您可以将手机设备用作备份。
  • 看不到任何人会感到很奇怪。只是停下来问“一切都很好吗？”。
  • After presenting for an hour, when I was finished and there was a gap of silence…at that moment I wondered whether my WebEx had stopped working half way through and I was just basically talking to myself for 1 hour! Thankfully, that was not the case!
  • 如果您的PC具有回声，则可以使用耳机。
  • Keep track of time. If your PPT is too long, just cut it. Focus more on “messages” rather than “technicalities” since it is a “public seminar” for general audiences.