Event & Resource Services
海报板, Solicitation, After hour/weekend Events, plus more!
Announcements:
感谢大家在Covid19危机期间的耐心等待，支持和与我们的团队合作。我们感谢你们每个人。请知道我们正在继续监视大学的
updates to stay current with policies and procedures.
每个实例的部门可能会收取高达250美元的费用，用于赞助事件，而不是下一个房间使用和政策准则，如图所示政策和程序页。
Please Wash Your Hands Frequently
在公共区域接触表面之前/之后，请使用手动消毒剂
Not Fully Vaccinated? Please Wear a Mask & Practice Social Distancing
Stay Informed & Help Save Lives
会议操作encourages all meetings to continue to offer attendees virtual access to their events via WebEx whenever possible.
海报板
Reserve Poster Boards(24 double-sided on wheels) for your MS events! Fees may be applied pending number of poster boards needed and location of event. Please send the total number of poster boards needed to女士deancops@uth.tmc.edu活动开始前两周不迟。
取消
If a reservation needs to be changed, cancelled or rescheduled, please send all of the details outlining the new request to女士deancops@uth.tmc.edu。我们的计划人员之一将在两个工作日内为您提供帮助。除了将详细信息发送到女士deancops@uth.tmc.edu, contact a scheduler directly. If no one can be reached, call the Conference Operations’ Manager, Valerie Buchanan at 281-787-0219. Leave your name and phone number where you can reached and your call will be returned as soon as possible.
Approval of Solicitation Form by Auxiliary Enterprises:征求表 - 访问事件请求表
- Approval needed from AE for:
邀请非UT人员参加或举办活动。
Vendors present, even in a non-official capacity.
正常工作时间之后发生的事件。
Events charging attendees a fee or asking for a donation to attend.
Fundraisers such as a bake sale, silent auction, etc.
- 如果以上任何一个适用于需要安排的活动/会议，则会议操作将在室内请求中持有（暂定）状态，直到收到批准或拒绝为止。表格必须在事件发生前两周提交。
会议操作’ Food Policies:https://med.uth.edu/cops/policy-procedures
Catering:Uthealth Hub供应商是首选。请参阅我们有关不同地点会议操作的批准食品类型的食品政策。
桌子/椅子请求：Furniture in the Leather Lounge does not require removal to add up to 10 tables. For larger events, GCA or Next Level will need to be hired to remove and replace existing furniture in the Leather Lounge. Administrative permission will also be required before moving Leather Lounge furniture. Vendors are welcome to bring in their own tables. Conference Operations does not provide tablecloths. Customers will need to provide their own. To request the number of tables needed, please submit a Job Request at least two business days prior to the occurrence:https://apps.uth.edu/conferenceops
画廊设置：View availableSetups。Failure to return the Gallery to a Normal Setup at the conclusion of an event will incur charges for Conference Operations to return to a Normal Setup.
在活动中提供酒精：Complete the酒精许可表，通知UTPD并通知会议操作，该活动将在活动中提供酒精。
AV Emergency Requests:If issues arise with Audio Visual equipment and assistance is needed, please call ourmain office line at 713-500-5048或联系会议运营经理Valerie Buchanan，电话281-787-0219。简要地描述问题，并用发生问题的房间编号陈述建筑物。
其他AV设备：If needed, additional AV equipment (i.e. – extra microphones for a panel discussion, etc.) can be checked out from the Conference Operations window located at MSB 2.028. If the additional AV equipment need is known ahead of time, please send a written request at least two business days before the event to女士deancops@uth.tmc.edu。
Housekeeping:Any event or meeting that has food present will need to schedule housekeeping by sending a detailed email toFixit@uth.tmc.edu包括活动的日期，活动的位置和事件的结束时间，要求清理表，垃圾删除和根据需要吸尘地毯。Include time in your room reservation for housekeeping to complete the cleanup to have the room ready for the next event/meeting. Weekend events, whether food is provided or not, require Housekeeping to be scheduled to ensure the room(s) used, as well as public areas (i.e. – bathrooms, foyers, etc.) are cleared of any and all trash and ready to go for the start of normal business hours. Customers will need to contact housekeeping directly to schedule services and fees may apply. Extra Trashcans can also be requested through Fix-It. (See Rates & Fees for more information.)
Air/Heat:如果房间中的空气在活动期间需要凉爽或温暖，请在正常工作时间在713-500-3498致电FIX-IT。
Unlock a room:如果房间到达时锁定，请致电713-500-5895致电MS Security。
Weekend and After Regular Business Hours – Events
MS Security:请至少在活动开始前一周通知MS安全性。打印事件确认，然后在底楼皮革休息室的MS Guard桌子上交易。活动结束后，请让他们锁定房间。有关非保健批准的活动，请联系中士。Darnell Bratton与UTPD通知他们举行的活动，包括需要进入房间的外部与会者的详细信息，并在正常营业时间之外进行建设。如果在活动中向UTPD通知UTPD通知。UTPD将确定是否需要额外的安全性。链接到UTPD特殊事件表格
MS Security will need to be notified at least two weeks prior to the event by turning in a copy of the confirmation email from Conference Operations (and UTPD notification for non-UTHealth events) to the guard’s desk located in the Leather Lounge on the ground floor of the MSB. Please include additional details such as alcohol permission form, vendor names and their expected time of arrival and what time the room(s) will need to be unlocked/locked before and after the event. If a reserved room is locked at the time of your scheduled event, contact MS Security at 713-500-5895.
画廊设置：Please submit a Job Request at least one week before the occurrence of the event:https://apps.uth.edu/conferenceops。请安排视觉训练课程，以便画廊使用设备。这将确保使用AV设备并适当关闭。
Housekeeping:Any event or meeting that has food present will need to schedule housekeeping by sending a detailed email toFixit@uth.tmc.edu包括活动的日期，活动的位置和事件的结束时间，要求清理表，垃圾删除和根据需要吸尘地毯。Fees may be charged for after hour and/or weekend housekeeping requests。Include time in your room reservation for housekeeping to complete the cleanup to have the room ready for the next event/meeting. Extra Trashcans can also be requested through Fix-It.
AV Technical Support:AV Technical Support is available until 6:00pm, Monday thru Friday during UTHealth regular business days to assist with the AV equipment in the room. All requests for Technical Support must be in writing and confirmed at least one week prior to the event to check for technical support availability.费用可能会在一小时和/或周末的技术支持请求中收取费用。
下班后空气/热量：Request air/heat for after hour and weekend events by emailing details of request toFixit@uth.tmc.eduat least two weeks prior to event.
停车查询：
德克萨斯医疗中心或非参与者的辅助企业。
TMC网站：www.tmc.edu/parking/
Auxiliary Enterprises://www.tjghsg.com/parking/index.htm
Parking Validations purchased by Internal and External Guests:
- UT车库（S） - （例如：UTP停车场）可以从UCT停车场订购（致电713-500-3405）。可以使用现金或信用卡（外部）或图表字段（内部）支付验证。
- Douglas Bowerman – 832-325-7655 (UTPB Parking Garage).
- TMC Garage(s) – (Examples: Garage 7, 4, and 3) Please contact TMC at 713-791-6161.
中央互动视频服务
请求必须至少在一周前提出。UT卫生教师，教职员工和学生免费提供服务。
部门组电子邮件：video@uth.tmc.edu
IVS Services Offered Include:
- 多党电信- 设置电信会议，该电话会议需要3个以上的参与者。少于4个电话连接可以使用标准的UT健康台电话连接。
- UTH Connect– An online, computer-based desktop solution for online meetings, classes, webinars or video chat. All connecting participants enter a scheduled online meeting room by web address as hosts or participants depending on logon credentials.
- 请求MEETING HOST访问特权您必须填写UTH连接会议主机请求表。您的名字将作为UTH连接注册用户添加。这个过程通常需要24 - 48小时。将您添加到UT系统中后，您将能够使用UT健康凭证并进行会议登录系统。请注意，UTH连接会议与会者无需提交服务请求。只有潜在的UTH连接会议主机才能完成此过程。会议与会者，只需登录系统作为客人即可。会议主持人可以根据需要在会议中为客人分配临时额外特权。
- 网络广播– Offered to UT Health personnel requesting Video Webcast / Video Capture for V.I.P. and larger events, classes, and Medical School Grand Rounds to be accessed by means of the UT Health Video on Demand website (departmental approval required). Video webcast/capture location is dependent on estimated number of attendees (in event location). Webcastingis “广播” over the Internet. Webcasts may be presented “live” or “on demand”. Higher & lower webcast resolution options are available. Please inquire about available broadcast locations and webcast options. There is currently no fee for this service.
- 视频会议– Offered to UT Health personnel requiring Video conferencing for meetings, seminars, classes; to be accessed by means of specific UT Health established locations and institutions collaborating with members of the UT Health system (departmental approval required). Location dependent on estimated number of attendees (in requester‘s meeting location). Videoconferencing (also known as a video teleconferencing) is a set of interactive video communication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously. Computer screen sharing and additional telephone connectivity are also options upon request. Please inquire about available videoconferencing locations and video conference options. There is currently no fee for this service.