OCB Event Procedures
OCB Event Guidelines & Support Information
Announcements:
Thank you to Everyone for your patience, your support and working with our team during the CoVID19 crisis. We appreciate each of you. Please know that we are continuing to monitor the University’s
updates to stay current with policies and procedures.
Departments may be charged up to $250 per instance for sponsored events not following room use and policy guidelines as shown onPolicy & Procedurespage.
Please Wash Your Hands Frequently
Use Hand Sanitizer Before/After Touching Surfaces in Public Areas
没有完全接种疫苗?Please Wear a Mask & Practice Social Distancing
Stay Informed & Help Save Lives
Conference Operations encourages all meetings to continue to offer attendees virtual access to their events via WebEx whenever possible.
For Audio-Visual and/or Interactive Video Technical issues at OCB building, please send details of AV/IV technical issues to ms.deancops@uth.tmc.edu
Hours of Operation: Monday – Friday, 8:30 a.m. – 4:00 p.m. (closed on UT Holidays).
Click here to reserve the following rooms at OCB using UTHealth Resource Scheduler – Astra Schedule:
OCB Conference Rooms
(Maximum capacities will change temporarily due to social distancing guidelines)
- OCB 1.300 – Longhorn Room (20 attendees – Whiteboard – Projection Screen)
- Remotes “checkout” information: Located in OCB First Floor Visitors Lobby, EmailFixIt@uth.tmc.eduor call Fix IT line at 713-500-3498.
- OCB 2.200 – Rio Grande (75 attendees – Whiteboard – Projection Screen – Projector)
- Remotes “checkout” information: Located in OCB First Floor Visitors Lobby, EmailFixIt@uth.tmc.eduor call Fix IT line at 713-500-3498.
If a scheduler responds with a request for additional information, the requester has 2 business days to respond or the request is subject to cancellation.
If additional tables and/or chairs are needed in your area, please contact the Fix It line at 713-500-3498 orFixIt@uth.tmc.eduto have our Maintenance Team deliver and pick up temporary tables and/or chairs when needed. MANDATORY Requirement: When requesting an OCB room, you are responsible to schedule Housekeeping & include time in your reservation for Housekeeping to clean after each event.
- NO furniture is to be removed from rooms without approval from Fix IT.
- No unauthorized use of the room. Confirmed reservations viaschedule.uth.tmc.edumandated prior to use of the room.
- NO TAMPERING with AV equipment. Including both sound & podium.
- Events that take place outside of normal business hours may acquire fees.
To Request Audio-Visual Support, please contactGADM Desktop Supportby calling the Help Desk at713-486-4848.A ticket will be generated for Desktop Services-OCB Heat ticket queue.
A/V Trouble Shooting Tips:
- Make sure the projector is turned on.
- Make sure the projector is on the computer input by pressing the computer input button on the remote.
- Make sure the VGA cable is connected to the computer.
- Make sure that you press the Function key and F8 key on the computer. Then click “duplicate” on your computer to duplicate your image.
- If the microphone is not working, make sure it has a fresh set of batteries.